Data privacy

Under the terms of Section 13(1) of the German Telemedia Act (TMG), the provider of a teleservice is required to notify its users when they start using the service about the nature, scope and purpose of the collection and use of personal data in general, comprehensible terms. Users must be able to access the content of this notification at all times. All companies are obliged to notify users of what personal data said companies collect or use.

Inxmail GmbH attaches the greatest importance to the security of its users’ data and to compliance with data protection regulations. The collection, processing and use of personal data are subject to the provisions of prevailing laws and the EU Data Protection Directive. In accordance with Section 4(1) of the General Data Protection Regulation, personal data denotes any information related to an identified or identifiable natural person.

Personal circumstances: for example – name, address, email address, date of birth, nationality, profession, medical data, religion etc.

Material circumstances: for example – income, financial situation, property owned etc.

Data privacy statement

Inxmail GmbH guarantees that it will collect, process, store and use users’ data only in connection with handling users’ inquiries and for internal purposes.

Transfer of data to third parties

Data shall not be transferred to third parties without the consent of the data subject or without a legal basis.

Newsletter

Users can be entered in the Inxmail GmbH newsletter mailing list. Users are entitled to be removed from the newsletter mailing list and can exercise this option at any time. This can be done by sending an email to this effect to data-protection@inxmail.com. They can also remove themselves from the mailing list using the unsubscribe link in the newsletter.

Newsletter tracking: Newsletter tracking (also referred to as Web beacons or tracking pixels) is used if users have given their explicit prior consent. When the newsletter is dispatched, the external server can then record certain data related to the recipient, such as the time and date the newsletter is retrieved, the IP address or details regarding the e-mail program (client) used. The name of the image file is personalised for every email recipient by a unique ID being appended to it. The sender of the email notes which ID belongs to which email address and is thus able to determine which newsletter recipient has just opened the email when the image is called.

Cookies

Inxmail GmbH uses cookies. Cookies are small text files that are saved locally in the cache of the user’s Internet browser. They enable the Internet browser to be recognised. The files are used to help the browser navigate through the website and be able to use all the functions in full.

This website uses: browser cookies

Check of cookies by users

Browser cookies: All browsers can be configured to only accept cookies if the user is prompted and agrees to this. It is also possible to configure the browser to only accept cookies for sites the user is currently visiting. All browsers offer features that allow users to selectively delete cookies. It is generally possible to disable cookies; however, this will result in restrictions that negatively impact the user experience on this website.

Use of first-party cookies (Google Analytics cookies)

Tracking Google Analytics cookies

  • Unique users –– Google Analytics cookies record and group user data. All activities during a visit are compiled. Setting Google Analytics cookies means that a distinction is made between users and unique users.
  • User activities — Google Analytics cookies also store data on the time a visit to the website starts and ends and how many pages the user has viewed. When the browser is closed or if the user is inactive for an extended period (default: 30 minutes), the user session is terminated and the cookie records the visit as ended. The date and time of the first visit is additionally recorded. The total number of visits per unique user is also logged. External link: http://www.google.com/analytics/terms/en.html

Users can prevent data relating to use of the website generated by the cookie (including the user’s IP address) from being recorded by Google and this data from being processed by Google by clicking the following link to download and install the browser plugin:

External link: http://tools.google.com/dlpage/gaoptout?hl=en

More information can be found under ‘Google Analytics/Universal Analytics Web analytics service’.

Lifetime of cookies used

Cookies are managed by the Web server of this website. This website uses:

Persistent cookies (permanent browser recognition)
Lifetime: until the session is closed

Disabling or removing cookies (opt-out)

Every browser has an option for restricting or deleting cookies. You can learn more by following the links to the websites below:

Google Analytics/Universal Analytics Web analytics service

Inxmail GmbH uses Google Analytics, a Web analysis service from Google Inc. (‘Google’). Google Analytics uses ‘cookies’, text files that are saved on the user’s computer and make it possible to analyse the use of the website. The information generated by the cookie on the use of the website is usually transferred to a Google server in the US and stored there. However, if IP anonymisation is activated on this website, the user’s IP address will be abbreviated by Google beforehand within the member states of the European Union or in other countries that are party to the Agreement on the European Economic Area.

Only in exceptional cases is the complete IP address sent to a Google server in the United States and abbreviated there. On behalf of the operator of this website, Google will use this information to evaluate use of the website, to compile reports on website activities and to provide other services for the website operator relating to website and Internet use. The IP address sent from the user’s browser as part of Google Analytics is not combined by Google with other data.  Users can prevent the storage of cookies by activating the respective setting on their browser software. However, Inxmail GmbH points out that in this case some functions of this website may not be able to be used to their full extent.

Users can also prevent data relating to use of the website generated by the cookie (including your IP address) from being recorded by Google and this data from being processed by Google by downloading and installing the following link in the browser plugin:
http://tools.google.com/dlpage/gaoptout?hl=en

Alternatively to the browser plugin or within browsers on mobile devices, the following link can be used to set an opt-out cookie that will prevent recording by Google Analytics within this website in future (this opt-out cookie only works in this browser and only for this domain; to delete cookies in this browser, click the link again):

Click here to disable Google Analytics.

You can find out how to set opt-out cookies by following the link below:

https://developers.google.com/analytics/devguides/collection/gajs/?hl=en#disable

Inxmail GmbH points out that this website uses Google Analytics with the extension ‘_anonymizeIp()’, which means that IP addresses are only processed further in abbreviated form in order to prevent them being directly linked to a particular individual.

econda

The Inxmail GmbH website uses the Web analytics service of econda GmbH (www.econda.de) to collect and store data for purposes of marketing and optimisation. Usage profiles under pseudonyms are generated using this data; cookies may be used. The data collected using the econda technology will not be used to personally identify visitors to the website and is not consolidated with the data regarding the user of the pseudonym without the express consent of the data subject.

It is possible to object to data being collected and stored with future effect at any time. To do so, users can click the link below to obtain an opt-out cookie from econda. By having the cookie, econda will not collect or store visitor data from the user’s browser in future:

http://www.econda.com/econda/company/data-protection/revocation-of-data-storage/

The name of the opt-out cookie is econdaNoTrack; this is set by econda. This opt-out cookie should not be deleted for the duration of time you wish to object to data being stored or collected. You can find out more about the data privacy provisions of econda on the following website:

http://www.econda.com/econda/company/data-protection/data-privacy-statement/

Google AdWords - Conversion-Tracking

The Inxmail GmbH website uses the online advertising program ‘Google AdWords’ and, as part of Google AdWords, conversion tracking. The cookie for conversion tracking is set if a user clicks an advertisement placed by Google. Cookies are small text files that are stored on your computer system. These cookies expire after 30 days and are not used to identify users personally. If the user visits pages on this website and if the cookie has not yet expired, Google and Inxmail GmbH will be able to tell that the user clicked the ad and was forwarded to this page. Every Google AdWords user receives a different cookie. That means cookies cannot be tracked via the websites of AdWords users.

The information collected by the conversion cookie is used to create conversion statistics on AdWords users who have opted in for conversion tracking.  Inxmail GmbH is informed about the total number of users who clicked its ad and were forwarded to a page via a conversion tracking tag. However, Inxmail GmbH does not obtain any information enabling it to identify users personally. If users do not want to participate in tracking, they can object to its use by disabling the Google conversion tracking cookie with the user settings in their Internet browser. The user is then not included in the conversion tracking statistics.

Further information on Google’s data privacy regulations can be found at:

https://www.google.com/intl/en/policies/privacy/

Use of YouTube

Functions of the YouTube service are integrated into this website in order to play and display videos. These functions are offered by YouTube, LLC, 901 Cherry Ave., San Bruno, CA 94066, United States. More information can be found in YouTube’s privacy regulations.

In this case, the advanced data protection mode is used, which, according to the provider, initiates user information storage only on replay of video(s). Once an embedded YouTube video starts to play, YouTube uses cookies to collect information on user behaviour. According to the statement provided by YouTube, these cookies are used to acquire video statistics to improve the user experience and to prevent abusive practices, amongst other things. Regardless of whether an embedded video is played back, every time the Inxmail GmbH website is accessed a connection is established to the Google DoubleClick network, which can trigger additional data processing operations beyond Inxmail GmbH’s influence.

Users can find more information on the use of cookies on YouTube in the YouTube Privacy Policy at: http://www.youtube.com/t/privacy_at_youtube

Use of Google Tag Manager

The Inxmail GmbH website uses Google Tag Manager. This service allows website tags to be managed via an interface. Google Tag Manager only implements tags. This means that no cookies are set and no personal data is recorded. Google Tag Manager triggers other tags which, in turn, may record data. However, Google Tag Manager does not access this data. If tags have been disabled at the domain or cookie level, this remains in place for all tracking tags if these are implemented with Google Tag Manager. You can find out more about Google Tag Manager by clicking the following link: http://www.google.de/tagmanager/use-policy.html

Users have the option to block the transmission of all Google Tag Manager tags. This requires that they click the following opt-out link and store the cookie to disable Google Tag Manager in their browser.

Click here to prevent your data from being recorded via Google Tag Manager.

Use of Google Maps

The Inxmail GmbH website uses Google Maps to display maps and generate route maps. Google Maps is operated by Google Inc., 1600 Amphitheatre Parkway, Mountain View, CA 94043, United States. By using this website, you agree with the collection, processing and use of the automatically collected data and the data entered by you (including your IP address) by Google, one of its representatives or third-party providers. The terms of use for Google Maps can be found at the following link:
https://www.google.com/intl/en/policies/terms/regional.html

In-depth information about transparency and choices, as well as the data protection policy, can be found at the Google Privacy Center: https://www.google.com/intl/en/policies/privacy/?fg=1

Facebook-Conversion-Pixel

If the user provides his/her express consent by means of clicking the designated button, Inxmail GmbH will set the Facebook Pixel of Facebook Inc., 1601 S. California Ave, Palo Alto, CA 94304, USA (‘Facebook’) on its website. This will allow users’ behaviour to be tracked after they have viewed or clicked a Facebook ad. This method is used in order to evaluate the effectiveness of Facebook ads for statistical and market research purposes and may assist in optimising future advertising.

The collected data is anonymised for Inxmail GmbH, meaning it is not possible to draw conclusions as to the identity of the user. However, the data will be stored and processed by Facebook; this means that it will be possible to create a link to the respective user profile and that Facebook can use the data for its own advertising purposes, in accordance with the Facebook Data Policy (https://www.facebook.com/about/privacy/). Users can allow Facebook and its partners to place ads in and outside of Facebook. It is furthermore possible to store a cookie on their computer for this purpose.

Only users over the age of 13 are permitted to consent to the use of Facebook Pixel. Persons under this age must seek the permission of their guardian. To decline the use of cookies on your computer in general, you can configure your Web browser to not allow cookies to be stored on your computer in future or to delete ones already stored on your computer. However, certain features on the Inxmail GmbH website may no longer function if all cookies are declined. Users can also decline the use of cookies from third parties such as Facebook on the Digital Advertising Alliance website: http://www.aboutads.info/choices/

Use of RSS feeds

The Inxmail GmbH website uses RSS feeds to provide users with the latest news.

RSS, or Really Simple Syndication, is an electronic message format. Users require an RSS reader to use the feed. There are a number of RSS readers available for every operating system. Certain browsers allow the use of RSS feeds without the need to install additional software.

Email security

Users consent to electronic communication by contacting Inxmail GmbH online. Users are notified that emails may be read or edited without authorisation and without them noticing while they are being sent. Inxmail GmbH uses software to filter out unwanted emails (spam filter). The spam filter may block emails if they are falsely identified as spam due to certain specific characteristics.

Data transmission — SSL encryption

128-bit SSL (SHA-128 SLA) encryption is used on this website. User data, including user IP address, is only transmitted in encrypted form.

Right to information

Under Art. 15 of the General Data Protection Regulation, users are entitled to receive free information regarding data stored on their person. Additionally, they may be entitled to have this data corrected, blocked or deleted (Art. 5, Para. 1 d), e), Art. 12 and Art. 17–19 of the General Data Protection Regulation). On request, Inxmail GmbH shall inform users in writing, in compliance with prevailing law, of what personal data on their person is stored at Inxmail GmbH. This information is provided free of charge.

User’s right to object

If users do not wish to have their data actively used by Inxmail GmbH for internal purposes, they have the right under Article 21, Para. 2–4 of the General Data Protection Regulation to object to its use and processing at any time. This can be done by sending an email to this effect to data-protection@inxmail.com. Special cases where the law stipulates that data must be blocked instead of deleted under the terms of Art. 17–19 of the General Data Protection Regulation remain unaffected.

Data transfer and logging for internal system and statistical purposes

For technical reasons, the user’s Internet browser automatically sends data to the Web server when this website is accessed. Every data record consists of the date and time of access, the URL of the referring website, the called file, the volume of data sent, the browser type and version, the operating system and the IP address of the user. It is not possible for this data to be linked with a specific person. The stored data is only analysed internally, and solely for statistical purposes.

Security by means of technical and organisational measures

Under the terms of Art. 32, Para. 1 of the General Data Protection Regulation, Inxmail uses technical and organisational measures to protect personal data against accidental or intentional manipulation, loss, destruction or access by unauthorised persons. The security measures used are continuously improved to reflect technological advances.

Protection of minors

Persons under the age of 16 are not allowed to send personal data to Inxmail GmbH without the consent of their guardian. Persons under the age of 16 may provide personal information to Inxmail GmbH only if their guardian has given his/her express consent or the persons are aged 16 or above. This data is processed in accordance with this privacy policy.

Trademark protection

Each of the trademarks or logos mentioned here is the property of their respective owners. Reference to brands or names is made for informational purposes only.

The data privacy policy was created by:

Deutsche Datenschutzkanzlei Datenschutz-Office Munich – www.deutsche-datenschutzkanzlei.de